RISK MANAGEMENT: Understanding new rules

08 August 2018

Chris Nelson New

Chris Nelson

One of the most important issues being discussed in transportation circles recently has to do with “personal conveyance,” a term you’re likely familiar with if you operate commercial motor vehicles (CMVs). These discussions have been prompted, in part, by the fact that on May 31st, 2018, FMCSA issued new guidance regarding personal conveyance that became effective immediately.

By way of background, the previous guidance on personal conveyance was issued by the Federal Highway Administration (FHWA), FMCSA’s predecessor agency, in a memorandum dated November 18, 1996, and later published in a compilation of guidance. The guidance reiterated the basic principle that a driver in off-duty status must be relieved from work and all responsibility for performing work. It highlighted the use of the CMV as a personal conveyance in traveling to and from the place of employment. The 1997 guidance included discussion of CMVs used to travel short distances from a driver’s en route lodgings to restaurants in the vicinity of such lodgings. In addition, the 1997 guidance explicitly excluded the use of laden vehicles as personal conveyance and the operation of the CMV as personal conveyance by drivers who have been placed out of service for HOS violations. The guidance had remained unchanged since 1997.

Lots of feedback

On December 19, 2017, FMCSA proposed revisions to the regulatory guidance concerning driving a CMV for personal use while off-duty. Since that time, FMCSA received more than 380 comments from various individuals and companies, and used the feedback to draft their newly issued final guidance. FMCSA’s final guidance applies to any driver authorized to operate a commercial vehicle for personal or non-business reasons.

It should be noted that motor carriers, at their discretion, may authorize their drivers to use a CMV while off-duty for personal conveyance. (However, they are not required to.) When this occurs, drivers are required to document such use as off-duty on their records of duty status (RODS), regardless of the method used to record the driver’s hours of service (HOS) (e.g., paper logs, automatic on-board recording device, electronic logging devices (ELDs), etc.)

FMCSA’s revised guidance focuses on the reason the driver is operating a CMV while off-duty to determine if the movement is considered personal conveyance, regardless of whether the CMV is laden. The final notice provides a variety of scenarios in the guidance as to when the use of personal conveyance is allowable, and includes passenger-carrier-specific scenarios.

Here are five changes, in no particular order, you should be aware of:

The movement from a shipper or receiver to the nearest safe resting area may be identified as personal conveyance, regardless of whether the driver exhausted his or her HOS, as long as the CMV is being moved solely to enable the driver to obtain the required rest at a safe location.

Personal conveyance is an off-duty status. Therefore, there are no impacts to the 11- or 14-hour limitations for truck drivers, the 10- or 15-hour limitations for bus drivers, the 60/70-hour limitations, the 34-hour restart provisions, or any other on-duty status.

If a Federal, State or local law enforcement official requires a driver to relocate the CMV during the 10-hour break period for truck drivers or the 8-hour break period for bus drivers, personal conveyance may be used to document the movement

The driver is not required to return to the previous on-duty location. A driver may resume on-duty status immediately after an off-duty status regardless of the location of the CMV.

Enhancing operational

readiness (which is prohibited under personal conveyance) includes on-duty movement of a CMV that provides a commercial benefit to the motor carrier. For example, if the movement places the load closer to the destination, it may not be considered personal conveyance, except under circumstances outlined specifically in the examples provided in the guidance.

The changes listed above are simply a starting point to understanding FMCSA’s new guidance. To read the full list of changes and corresponding explanations, please visit the following URLs.




For more information on personal conveyance or other issues related to transportation, contact Chris Nelson or another NBIS risk management specialist today at 1.877.860.RMSS (7677).


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